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Commercial photography terms and conditions
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Inside Out Photography - Terms And Conditions

These terms and conditions and clarification of copyright, are designed to protect BOTH Inside Out Photography (Also referred to as - IOP) and their clients.

The purpose of the information on this page, is to re-assure our clients not just of the standard of our work but also of our professional integrity, explain how we operate and clarify exactly what you can expect from
IOP. This is specially in regard to quotes, copyright and dispute to protect the rights of both parties.

Should
anything on this page cause you concern or if you require additional clarification, please contact us by telephone or email to discuss your reservations.

Please remember we are reasonable people with many years experience of successful and positive relationships with our clients.


Payment Terms - Photography

Unless agreed in advance in writing, Inside Out Photography’s payment terms are strictly thirty (30) days from date of original invoice!


Payment Terms - Website Building

Inside Out Photography website production services are limited to a select number of clients.

Continuance of hosting and support is dependent on all website hosting and email hosting fees being settled in full.


IOP reserves the right to terminate any website if hosting invoices remain unpaid.


Payment Terms - Website Updates

For an agreed monthly fee Inside Out Photography will implement modest changes*(1), updates, price/service changes and address any technical problems that may arise, each update will be allocated a unique 'version number'.

In the case of unpaid SEO invoices or 'billable' major updates
Inside Out Photography reserves the right to revert the site to the version prior to the due date of outstanding invoices.

*(1) Additional pages or re-design of top banners etc may be charged for.


Payment Terms - Website Hosting

In the case of unpaid website hosting fees, Inside Out Photography’s reserves the right to ''switch off' said website until said invoices are paid in full. Re-instatement of a website may involve a charge.


Copyright For Commissioning Clients

It is Inside Out Photography’s policy (depending on all our terms being met in full) to grant copyright and an open-ended continued image usage licence.

Copyright licence to use images, comes into effect from the date of payment in respect to the relevant invoice(s),
and funds being cleared in Inside Out Photography’s bank account.

Inside Out Photography retains the right to use any non-commercially-sensitive images for use in IOP’s own publicity material, unless otherwise specifically requested!

In the event of non-settlement of invoice(s), any publicity material, printed or electronic reproduced, by the Client(s) or their representative(s) which contains any images relating to said unpaid invoice(s), will be deemed to be an infringement of Inside Out Photography’s copyright.

Unless agreed in writing, Inside Out Photography does not allow any images to be re-sold, passed onto, or used by, any third parties. This includes other contractors involved with the same project. The exception(s) to this are; commissioning client’s subsidiaries, parent companies and any party directly involved in producing promotional material directly for the commissioning Client(s).

Inside Out Photography expressly forbids any IOP images to be sold or passed on to image libraries whether fee charging, or royalty free.

Inside Out Photography promises not to supply images to a third party competitor or sub-contractor without the agreement of the original commissioning client(s), this is conditional on the original invoice being settled in full.


Copyright Transfer Restrictions

Please note; Copyright licence to use said image(s) applies solely to the original named commissioning client(s), subsidiaries, and parent companies and is NOT automatically-transferrable*(2).

*(2) In the event of the commissioning client(s) being bought-out/merging with a third-party, or ceasing to trade and subsequently re-launching as a new enterprise, copyright license to use said image(s) expires, and any subsequent use without written permission of said images by said parties, will be deemed to be an infringement of Inside Out Photography’s copyright.


Storage And Archiving Image Files

Unless instructed to the contrary, it is Inside Out Photography’s policy to store all images on multiple external hard drives, for protection against the loss of the original supplied disc(s) by the client or their agents, for a minimum of ten (10) years.

If you
DO NOT wish us to retain said images, you MUST inform Inside Out Photography by clearly worded email, instructing us to erase/dispose of said images. Inside Out Photography will not be held responsible for any subsequent lose of supplied images, no matter how arising!


Copyright Infringements

Any un-authorised use, either knowingly or otherwise, printed or electronically displayed or published of Inside Out Photography’s work by any business, individual or their Agents, will be deemed to be an infringement of IOP’s copyright under UK & EU copyright law.

Liability to comply with UK & EU copyright law lies solely with the end-user or owner of website, or other published material and is not diminished in the event that said image(s) are supplied by a third party such as a web design company. Website owners must ensure that a
Reasonable and Diligent Search’ has been made to try to identify the copyright status of any image(s) and graphics used on said site!

This copyright is unaffected by any subsequent, stripping-out of metadata
*(3), third-party manipulation, cropping or defacing of said image(s). Inside Out Photography reserves the right under UK & EU copyright law, to issue an invoice for the period of usage. This right to invoice is regardless of whether the copyright images are subsequently removed, cease to be used or continue to be in use.

*(3) Metadata is copyright information etc electronically embedded into every Inside Out Photography image, removal of said image is deemed to be an indication that the copyright breach was intentional and with knowledge of relevant UK & EU copyright law.


Client Confidentiality

Inside Out Photography promises to respect client(s) confidentiality regarding any information received including any industrial/commercial processes observed. This also extends to IOP promising when requested, not to publish any images which depict commercially sensitive information, or which might risk 'spoiling' events, launches or announcements, until such time when the client(s) deems said information to have ceased to be time-sensitive or confidential.


Photography Privacy Policy

Inside Out Photography respects the privacy of all person(s) that we photograph. Where practical Inside Out Photography will never publish an image where an individual against their wishes when they could reasonably be expected to be recognised.

This may exclude some crowd scenes where an individual's image is deemed to be incidental background detail.


Email Policy

Inside Out Photography has taken steps to ensure that all emails we send are virus protected, however we do recommend that you install and use your own virus protection software.

Inside Out Photography accepts no liability for any loss or damage which arise out of such software viruses.


Website Data Protection Policy

Please note Inside Out Photography's does not collect, record or retain any information from visitors, including email addresses arising out of the contact page.


Quotes

Inside Out Photography will supply the services outlined in our original quote to you the client, or your representative(s); any additional work subsequently requested may incur further charges, of which you, or your representative(s) will be informed of; verbally in advance and when time allows, in writing.

Any quote supplied by
Inside Out Photography is based on the information supplied and is dependent on appropriate client(s) preparation prior to our visiting site, or receiving goods. IOP reserves the right to request an additional fee for any time lost though lack of preparation directly, or indirectly by the commissioning client or the commissioning client’s representatives.


Client's Instructions and image approval

Any instructions received verbal or written, from the commissioning client(s) or their representatives, will be treated in good faith, and interpreted by Inside Out Photography as an official instruction.

Where practical
*(4) it is IOP's standard operating practice to seek ongoing approval of all images before moving on to the next subject.

Where images are viewed and approved mid-shoot by the commissioning client(s) or the commissioning client’s representatives.
This will be interpreted by Inside Out Photography as an official signing-off of said images.

Any subsequent change-of-heart and re-shoot request
may therefore incur further charges.

*(4) Excludes certain services such as aerial photography.


Unexpected Expenses

Where extra expense or time is incurred by Inside Out Photography, as a result of alterations or extensions to the original brief by the commissioning client(s) or the commissioning client’s representative(s), the commissioning client(s) may be liable to pay such extra reasonable expenses or fees at IOP’s normal rates in addition to the expenses shown as having been agreed or estimated.


Cancellations

Once a shoot date is agreed IOP will commit to you the client and consider the booking firm as from the date of confirmation.

IOP will accordingly reserve and honour the agreed time period, which may involve turning down work from other clients.

IOP do request that in order to avoid loss of income, that you the client inform us of any changes as soon as possible in order that we may where possible reallocate the time to other clients.


Pre-incurred Expenses

In the event of cancellation Inside Out Photography may, at their discretion charge a fee to cover any such reasonable pre-incurred expenses by IOP in the preparation for the commission such as air tickets, or hotel reservations.


Mutual Consideration


Inside Out Photography's basic outlook on life is to treat everyone with respect, and in return expect the same level of personal and professional courtesy to be shown to all IOP personnel.

IOP also accepts and understands that working to a deadline can be stressful for all parties and that occasionally matters may get a little 'frayed'! However as with all interactions in life, our working relationship and the project will go much more smoothly and be more productive if we all get along.

In the highly unusual case that
IOP feels acceptable limits have been exceeded due to the client's or client's representatives continuing unreasonable behaviour, IOP reserves the right to withdraw from a shoot and to invoice for the time spent on site and/or in preparation.

Regarding unreasonable behaviour in relation to our website hosting/update services,
IOP reserves the right to withdraw from the working relationship and to terminate said website.

IOP do not accept any liability for any incurred costs arising from missed deadlines or website issues that arise out of client's or client's representatives unreasonable behaviour.


Resolving Disputes

Although it has never happened in IOP's twenty-eight years of trading, in the unlikely event of dissatisfaction in regard to images supplied. Inside Out Photography must be notified within ten (10) working days of the client or clients representatives receiving and viewing said images.

After this period
IOP will regard any absence of communication as an official signing-off of said project.

Any additional re-shoot requested
may subsequently incur reasonable further charges and the original invoice must be settled in accordance to our trading terms of 30 days.

Once again; please remember
IOP are both professional and reasonable. IOP's prime concern is to ensure all of our clients go away happy with the service that IOP have provided.


Photography Training T&C

All fees for Light-School photography training are required to be paid for, and funds cleared seven (7) days in advance of the training date. In the event of cancellation by the delegate within a period of seven (7) days before the training day, Inside Out Photography reserves the right to retain pre-paid fees, but will sympathetically review any application for a refund on a case-by-case basis.

An additional travelling expenses fee may be required for locations outside of a fifteen (15) mile radius of
Inside Out Photography’s postcode(s).

Course timings are approximate and may possibly be shortened by, extended travelling periods, working through lunch upon request, or if the candidate feels that the chosen subject has been sufficiently covered.


Any reasonable additional expenses such as parking fees at delegate requested locations, will be agreed in advance, and are required to be settled on the day of training, in cash!



This agreement shall be governed by the laws of England & Wales. These Terms and Conditions shall not be varied except by agreement in writing.



Your image is your future: trust it to a true professional!



Inside Out photography are award-winning commercial photographers operating from
Manchester and Tideswell, serving the North West, Midlands, UK wide and central Europe

T  07831 344 722   -   E  info@insideoutphoto.co.uk

Pen-y-Ghent, Manchester Road, Tideswell, Derbyshire, SK17 8LL
151 Braemar Road, Fallowfield, Manchester, M14 6PN *
* Office and image-restoration drop-off only.


Link to Inside Out Photography Facebook page
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